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Intellectual Property Expert Witness:
Sample Computer and Email Usage Policy

Digital Evidence / Computer Forensics Articles

By Scott Greene 


In today's technology world, almost every company uses computers. Over the next few weeks, Evidence Solutions, Inc. will be delivering some sample policies which can be used in your organization. Our Holiday Gift to You.

Evidence Solutions, Inc. Policy and Procedure Image

Sample Computer and Email Usage Policy

To help you do your job, THE COMPANY may give you access to computers, computer files, the email system, and software. You should not use a password, access a file, or retrieve any stored communication without authorization. To make sure all employees follow this policy, THE COMPANY may monitor computer and email usage.

We try hard to have a workplace which is free of harassment and sensitive to the diversity of our employees. Therefore, we do not allow employees to use computers and email in ways which are disruptive, offensive to others, or harmful to morale.

At THE COMPANY you may not display, download, or email sexually explicit images, messages, and cartoons. You also may not use computers and email for ethnic slurs, racial comments, off-color jokes, or anything which another person might take as harassment or disrespect.

You may not use email to ask other people to contribute to or to tell them about businesses outside of THE COMPANY religious or political causes, outside organizations, or any other non-business matters.

THE COMPANY buys and licenses computer software for business purposes. We do not own the copyright to this software or its documentation. Unless the software developer authorizes us, we do not have the right to use the software on more than one computer.

You may only use software on local area networks or on multiple machines according to the software license agreement. THE COMPANY prohibits the illegal duplication of software and its documentation.

If you become aware of any violations to this policy, notify your supervisor, the Human Resources Department or any member of management. Employees who violate this policy are subject to disciplinary action, up to and including termination of employment.

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